Today we’re going to learn about 16 tips to be more productive. These productivity tips will help you to be more productive at work or school or whatever the goal you aim. It will move towards your goal quickly.
16 Productivity Tips to increase your efficiency
Tip 1: The Productivity Countdown
Imagine you woke up to your desk and you find a stack of 50 documents waiting for you to read. You open your email and find dozens of messages each one more urgent than the last. When you staring at the amount of work, what’s the best way for me to boost my productivity? Try using a productivity countdown. Just start with your Max workload.
Let’s say for example you’re plugging away at those 50 documents. Every time you read one, you count yourself by one. This way each little bit of progress pushes you one step closer towards zero and the closer you get; you’ll feel more motivated and productive.
Tip 2: Aiming for the middle
Lazy people aren’t the only ones who struggle with productivity. You put an amazing work effort, yet you still have a hard time getting anything done. Why is that? Well, because you’re spending way too long on each project. You’re trying to make everything you do turn out perfect. That’s not only impossible, is also a gigantic waste of time. How much effort should you put into your work? How do I know when enough is enough?
To gauge your stopping point, think about the minimum amount of work you could do to finish that project. Now, think about the absolute maximum. Your goal should be to shoot somewhere in the middle. This way you’re going above and beyond without wasting too much of your energy on one job.
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Tip 3: The Pre-lunch Burst
For most people, lunch is their favorite part of the workday. It’s your chance to take a break, decompress, and get a nice little boost of energy. But few people realize how much lunch can motivate them. Think about an hour right before your lunch. You might spend a good chunk of that hour staring at the clock. Counting down the minutes until your break.
Instead of letting the Clock decide when you eat. Why not your lunch based around your work. Just tell yourself that you can go to lunch only after you’ve reached a certain goal. With this kind of reward is on the line your workflow will jump into overdrive. You will work faster and maximize your efficiency.
Tip 4: Find your peak hours
Everyone has a certain window during the day when they are the most productive. For some, that’s 1st thing in the morning. You wake up, feeling energetic and ready to jump into your work. For others, productivity is more natural in the afternoon or maybe you like the burst of creativity that comes from working at night.
Whether you’re an early bird or a night owl you should reserve your hardest goals their most productive hours. In other words, don’t waste your energy or creativity in busy hours. Save the boring stuff for those moments when you’re feeling lazy. You can tackle the real challenges when you’re performing at your best.
Tip 5: Plan your time slots
Are you the kind of person who constantly checks their email? Maybe you can’t spend 5 minutes apart from your phone. If you are like that, there’s a good chance that your habits will stop your productivity in its track. Don’t worry! There is an easy solution.
Instead of obsessing about your emails and messages just create a few time slots throughout the day. Set aside all your other work and focus solely on responding to emails, answering messages, and returning phone calls using time slots. You’ll find yourself less and less worried about checking your phone.
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Tip 6: Live 80/20 lifestyle
Have you ever noticed that a small percentage of your work yields the majority of your profits? In business, this is called the 80/20 rule. You can always expect 80% of the effects to come from 20% of the causes.
Let’s say for example you’re trying to fix errors in a computer program. It’s not worth your time to tackle every single bug that people have encountered. It would take away too long.
So, instead, you aim for the top 20% that will solve your 80% of the problems. If you want to increase your productivity try to incorporate the 80/20 rule into your lifestyle. Spend your time and energy on a few very productive tasks rather than wasting hours on something that won’t earn you many rewards.
Tip 7: Learn to delegate
You can’t do everything by yourself. If your boss throws a big project your way, you can’t do the research, design, prototype, and make the presentation all on your own. It would take you way longer but you’ll end up feeling overwhelmed and burnout. To accelerate your productivity, learn how to delegate.
There’s nothing wrong with admitting you have too much on your plate. It’s almost always a good idea to recruit a co-worker or even a small team, to help you out. When you spread the workload, get things done much faster and even incorporates a new perspective along the way.
Tip 8: Manage your team
Delegation is an incredibly useful strategy. Delegating work doesn’t automatically make me more productive. There are plenty of managers who delegate well and then end up wasting, even more, their time. They spend hours hovering over their team members to check in on their progress every 5 seconds.
Delegating is supposed to save time. But, when you hover, you’re just sabotaging your productivity. How should you manage your team effectively and productively? Well, try using some kind of online collaboration tools. These programs allow you to quickly take stock of everyone’s progress without soaking up more of your valuable time.
Tip 9: Morning Self-Care
Do you cram as much work as you can into your mornings? If you do it might be hurting your productivity. When you start your grind right after you wake up, you’re more likely to feel lazy and burned out in the middle of the day. Try to find a morning routine, that balances productivity and self-care. Remember that you want to end your morning feeling motivated, not frustrated, or exhausted.
Tip 10: Create accountability:
Most people work better when they know someone’s counting on. This is a big problem for freelancers and people who own their businesses. They struggle with productivity because no one’s holding them to deadlines or strict schedules. If this sounds like you, it’s time to create some kind of accountability.
Find someone who’s going to rely on you. Might be a client or even a close friend when someone expects you to perform at your best, you’ll find yourself being more productive than ever.
Tip 11: Shortcuts aren’t productive:
Cutting corners isn’t the same as being productive. While it’s true that finding innovative solutions can save you time. You should never let the quality of your work suffer. Then you’re just being lazy. Shortcuts should never be an excuse to do less work. The goal of any shortcut should be to streamline your process or improve your efficiency not to help you get out of work early.
Tip 12: Under the ’60s
Your day is filled with small decisions. You pick out your clothes in the morning and you decide what to eat for breakfast? These trivial decisions had very little impact on your day. You might waste tonnes of time making up your mind. Whenever you’re facing a small decision just give yourself one minute.
This one-minute strategy will create a sense of urgency and put you in a situation to choose faster and feel more satisfied with your decision. So, cut yourself off at 60 seconds. No more. That’s all the time you need.
Tip 13: Prune Your Commitments
Sometimes your generosity stands in your way. You want to help everyone and you want to say yes to everything. But you end up with so much on your plate. Then, you will run out of time to focus on yourself. To give your productivity of boost try to shave off at least one commitment every week.
If you did 10 favors this week, then do 9 in the next week and then eight and then Seven. That way you can prioritize your responsibilities before handling someone else’s.
Tip 14: The sole decision-maker
You should be making every single decision on your own. It’s frustrating to hand the reins off to someone else. It’s stressful and unproductive to be only the decision-maker. But Luckily you can relieve some of that pressure by relying on your co-workers. You’ll get a lot more work done if you can learn to trust in their judgment.
Tip 15: Cherish your downtime
Downtime is an important part of being productive. Even though you’re not getting work done, spending time with your family keeps you mentally stable. It allows you to recharge and to gear up for another productive day. No one could be proactive and efficient all the time. So, don’t take your downtime for granted.
Tip 16: End on a Highnote
When’s the best time to stop working? Most people try to drain their brains before they leave for the day. But, the most productive people in their day on a high note. You should stop working when you’re feeling inspired and full of ideas. Why? Because it gives you direction for tomorrow.
From the moment you come into work, you’ll know exactly what to do next. Instead of feeling hesitant or confused, you can jump right back into the action.
That’s the list of 16 productivity tips to gain more vision at your work or to reach your goal. Did I miss anything, let me know in the comments section.